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How to use Gmelius advanced search

Gmelius Updated by Gmelius

Gmelius' advanced search is available on the Growth, Pro, and Enterprise (legacy) plans.

The advanced search is currently in Beta. Do you have any feedback? Let us know.

Gmelius' search functionality is an advanced version of custom views that allows you to filter shared conversations across multiple workspaces and use advanced combinations of filters.

Any user on the Growth, Pro, and Enterprise (legacy) plans can use the advanced search.

To activate Gmelius' search first enter Gmelius' search operator gmelius:search in the Gmail search box.

After that you can apply one or several conditions.

Conditions and search operators you can use

A condition has always two parts:

  • Search operator - a parameter to narrow the focus of the search (e.g.: tag:)
  • Term - what exactly you want to seach for (e.g.: Important)

A search operato and a term are always separated by colon : (e.g.: tag:Important).

Search operators should always be written in lowercase.

Terms are case-sensitive.

Below you will find a list of what you can search by, as well as how the search operator should look like and a some examples.

Search by

Search operator & term example

Workspace

workspace:

Example 1: gmelius:search workspace:Support to match conversations that are part of the Support workspace

Example 2: gmelius:search workspace:"awesome project"to match conversations that are part of the awesome project workspace

Use double quotaion marks " " to search for a workspace whose title contains more than 1 word.

Example 3: gmelius:search workspace:Support or worspace:Success to match conversations that are part of the Support or Success workspaces

Assignee

assignee:

Example 1: gmelius:search assignee:jane@yourcompany.com to match conversations assigned to Jane

Example 2: gmelius:search assignee:anyone to match unassigned conversations

Status

status:

Example 1: gmelius:search status:open or status:pending to match conversations with statuses Open or Pending

Example 2: gmelius:search status:closed to match closed conversations

Tag

tag:

Example 1: gmelius:search tag:Urgent to match conversations tagged as Urgent

Example 2: gmelius:search tag:"SLA breach" or tag:"SLA warning" to match conversations tagged as SLA breach OR SLA warning

Use double quotaion marks " " to force an exact-match search.

Example 3: gmelius:search tag:Urgent and tag:Investigation to conversations tagged as Urgent AND Investigation

Negations

not

Example: gmelius:search not tag:Payment to match conversations without the tag Payment

Sender

from:

Example 1: gmelius:search from:paul@acme.com to match conversations sent by paul@acme.com

Example 2: gmelius:search from:paul* to match conversations with a sender email starting with paul

Example 3: gmelius:search from:*@acme.comt to match conversations with a sender email ending with @acme.com

Email Subject

subject:

Example 1: gmelius:search subject:invoiceto match conversations that contain the word invoice in the email subject

Example 2: gmelius:search subject:Important* to match conversations with the email subject starting with Important

Asterics * can'ts be used with terms that contain a space, unless double quotations are used. E.g.: gmelius:search subject:"Very important"*

Date

date:

The search operaton date: can be used to match conversations received in a specific time range.

The range contains two parts, from and to.

Both parts are built following the logic now - X period.

Available periods:

h: hours

d: days

w: weeks

M: months

Q: quarters

y: years

Please note, M and Q have to be written in uppercase, while h, d, w, and y - are in lowercase.

Example 1: gmelius:search date:[now-5h to now-0h] to match conversations that were received during the last 5 hours

Example 2: gmelius:search date:[now-0d to now-0d] to match conversations that were received today

Example 3: gmelius:search date:[now-2d to now-0d] to match conversations that were received during the past 2 days plus today

Example 4: gmelius:search date:[now-0w to now-0w] to match conversations that were received this week

Example 5: gmelius:search date:[now-1M to now-0d] to match conversations that were received during the last month including today

Example 6: gmelius:search date:[now-1Q to now-1Q] to match conversations that were received during the last quarter

Example 7: gmelius:search date:[now-0Q to now-0Q] to match conversations that were received during this quarter

Example 8: gmelius:search date:[now-1y to now-1y] to match conversations that were received during the last year

Use square brackets [ ] if you want from/to date(s) to be included.
Use curly brackets { } if you want from/to date(s) to be excluded.
Gmelius advanced search enables accessing data from September 4, 2022. At the moment, any email conversations that were shared before this date might not be displayed in your Gmelius search results.

Conditions you can use to combine search operators and terms

  1. Between each condition, an operator or / and can be used.

Example 1: gmelius:search tag:Important or tag:Priority to match conversations tagged as Important OR Priority.

Example 2: gmelius:search tag:Important and assignee:jane@yourcompany.com to match conversations tagged as Important AND assigned to Jane.

If no operator is specified between two conditions, and will be added automatically.

No operators are needed between gmelius:search and the first condition.
  1. Parenthesis ( ) can be used to mix operators.

Example: gmelius:search assignee:jane@yourcompany.com and (tag:Important or tag:Priority) to match conversations assigned to Jane AND tagged as Important OR Priority.

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