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How to share Gmail labels
Updated
by Gmelius
Shared Gmail labels by Gmelius will help you manage projects, accounts, and clients by ensuring all your team's stakeholders always have up-to-date information.
Method A: Share a Gmail label from Gmelius
- Open the Gmelius Web App and go to gmelius.io/workspaces
- Enter the name of the new Gmail label you want to create or select from the drop-down list an existing Gmail label that you want to share with your team. The latter option allows you to share Gmail labels in bulk.
- Go to the next screen
- Enter or select the users you wish to share your label with. We recommend keeping the setting "Allow administrators of the subscription to manage this workspace" enabled. This way administrators can manage the shared Gmail label even if you are away.
- Pick the number of previous conversations you want to share. We recommend starting fresh with 0. If you need to import some historical conversations and share those with others, limit this number to a coherent figure for your operations, e.g., 50, 100, 200.
The newly created Gmail shared label needs to be approved by its members in order to start collaborating on the emails added to the label.
Method B: Share a Gmail label from your Gmail inbox
⚠️ Install the extension for Gmail
First, ensure that the Gmelius extension for Gmail has been installed and is active in your browser.
Install Gmelius for Gmail
Install Gmelius for Gmail
- Click on the Gmail label you would like to turn into a shared label
- Click on Share label in the top navigation bar
- Select with whom you want to share it, and voilà!
Users included in a shared label will receive an email notification and will have to approve the sharing of the Gmail label.
Create nested shared labels
Gmelius lets you automatically share any nested labels part of a parent shared Gmail label.
If you wish to only share one of multiple nested labels, follow the same instructions than for a parent label, that is:
- Head to your Gmelius Dashboard to transform the sub-label into a Gmail Shared Label: gmelius.io/workspaces
- From the drop-down list, choose the newly created label; Proceed as usual with the creation of the shared label, choose with whom to share it and complete the setup.
You are all set! Refresh your inbox and voilà your shared sub-label is ready to use!
Synchronize history
When you transform a Gmail label into a shared label, only new conversations will be automatically synchronized and shared across your teammates.
If you had previous emails in the newly shared Gmail label you want to also share with your team, follow the steps below:
- Hover over the actions column (tree vertical dots) of the respective shared label and click on the option:
Synchronize history
Historical syncing is subject to the limitations of your plan.
